Acumatica Cloud ERP Software Guide
Everything you need to know about Acumatica: modules, pricing, implementation, and industry editions.
This guide is designed to give you a clear, straightforward look at Acumatica Cloud ERP. Whether you’re evaluating ERP for the first time or comparing Acumatica to other solutions, you’ll find everything you need in one place—from key features and industry editions to pricing, implementation, and the latest updates and innovations.
Acumatica is the Software. Milestone Makes it Work For You.Table of Contents
What is Acumatica?
Acumatica is a modern cloud-based business management software, also known as ERP (Enterprise Resource Planning). It helps small and mid-market companies manage all their important work in one place. With today’s cloud technology, you can access your business anytime and anywhere.
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With Acumatica Cloud ERP, you can:
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Connect your company’s finances, inventory management, warehouse management, project tasks, and customer relationships (CRM) in one easy-to-use platform.
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Eliminate switching back and forth between apps.
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Gain a single connected ERP solution that saves time, reduces errors, and gives you a clear view of your business.
With everything in one place, Acumatica makes it easier to manage your business today and scale confidently for tomorrow.
Key Acumatica Software Modules and Features
Acumatica offers a wide range of modules that cover every part of your business. Each module is designed to simplify daily work, improve accuracy, and give you better visibility across operations.
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Financial Management: Manage your general ledger, accounts receivable, accounts payable, and reconciliations with advanced accounting software that keeps your books accurate and up to date.
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Inventory & Order Management: Get real-time visibility into your inventory, streamline order management, and improve warehouse accuracy so you always know what’s in stock and where it’s going.
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Project Accounting & Management: Track project costs, billing, and resource allocation with detailed controls that help protect profitability.
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Customer Management (CRM): Manage leads, customer data, sales, and support in one system, with seamless third-party integrations to expand functionality.
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Industry-Specific Solutions: Choose tailored modules for manufacturing, distribution, construction, retail, commerce, and professional services.
Additional powerful tools include:
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Automation & AI: Use artificial intelligence and machine learning to automate processes, spot anomalies, and support data-driven decisions.
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Real-Time Dashboards & Reporting: Customizable dashboards let users monitor real-time KPIs, and create actionable reports for better insights.
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Advanced Mobile Capabilities: Access ERP features from any mobile device and keep your team connected wherever they are.
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Global Financial Compliance: Handle multi-currency accounting, international regulations, and advanced reporting standards with confidence.
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Collaboration Tools: Share workspaces, manage documents, and streamline communication across teams.
Together, these modules give your company one connected platform that works the way your business does.
Industry-Specific Solutions
Acumatica ERP software offers tailored industry editions with built-in features and compliance tools, plus the flexibility to customize workflows so the system fits your business.
Manufacturing Edition
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Real-time dashboards for visibility
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Production and materials management
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Kitting and assembly workflows
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Support for make-to-stock, make-to-order, engineer-to-order, and batch production
Distribution Edition
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Inventory and warehouse management
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Advanced logistics and supply chain tools
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Automated order management for sales and purchasing
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Seamless integration between financials and customer service
Construction Edition
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Job costing and project management
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Contract and submittal tracking
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Budget and change order control
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Built-in compliance features for construction standards
Retail-Commerce Edition
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Omnichannel sales and commerce
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eCommerce marketplace integrations (Shopify, Magento, BigCommerce)
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Inventory and fulfillment automation.
Professional Services Edition
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Advanced project accounting
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Time and expense tracking
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Robust reporting for service-based businesses
General Business Edition
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Core financials (GL, AP/AR, cash management)
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Multi-entity and multi-currency support
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Automated compliance and reporting for any business type
All editions include:
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Flexible deployment (public cloud or private cloud)
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Unlimited user pricing
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Full access to Acumatica’s partner ecosystem and support
With industry editions, you get tools designed for your business from the start—no heavy customization or generic workarounds. That means a smoother setup and processes that fit right away.
Acumatica Cloud ERP Pricing
Acumatica does it differently. With Acumatica’s modern pricing and licensing model, you pay based on:
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the resources you use
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the modules you need
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the integrations you want
No more. No less.
It works a lot like your electricity bill: you pay for what you use, not for who’s using it.
Unlimited User Advantage
With Acumatica, every team member can have access to the ERP system without adding to your cost. That means:
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Better collaboration
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More visibility
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Aplatform that grows with your business instead of limiting it
Why Acumatica Pricing is Different
The Acumatica Pricing Made Simple guide explains how this model works in detail and shows how it’s so different from traditional ERP pricing.
By comparison, most legacy systems and software vendors:
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Charge per user
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Some even charge for both users and the resources you use
This outdated approach forces companies to decide which employees get access and which don’t
👉 Want to see how the unlimited user model could work for your company? Check out How Acumatica Pricing Works for a clear breakdown.
Acumatica Implementation Journey
When you implement Acumatica, you don’t go it alone. Acumatica works exclusively through certified partners, not direct sales, so the company can focus its resources on research, development, and continuously improving the product. Your Acumatica partner (also called a Value Added Reseller or VAR) guides every step to make sure the system fits your business. Their expertise ensures the system is planned, customized, and supported to fit your business.
1. Strategic Planning
Your VAR helps set goals, assign responsibilities, and create milestones before any technical steps begin.
2. Solution Design & Customization
Working with your VAR, Acumatica is configured and tailored — including any customizations or integrations — so the system matches your workflows.
3. Data Migration
Prepare, clean, and test your data to ensure a smooth, error-free transfer into Acumatica.
4. Training & Testing
Your VAR delivers hands-on user training, while Acumatica’s resources provide ongoing learning. Rigorous testing ensures your team is ready for go-live.
5. Deployment & Go-Live
Your partner runs final system checks, communicates clearly with your team, and guides you through a confident launch.
6. Post-Implementation Support
After launch, your VAR provides ongoing support, gathers feedback, and conducts regular reviews to keep Acumatica aligned with your business goals.
Why Choose Acumatica Cloud ERP?
Choosing the right cloud-based ERP isn’t just about comparing features—it’s about finding a system that fits how you work today and continues to deliver value as you grow. Acumatica stands out with flexible deployment, modern pricing, and continuous innovation that keep your business moving forward.
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Cloud-Based & Flexible: Available as SaaS or private cloud deployments, seamless integration with your existing tech stack, and simple path off legacy software.
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No Per-User Pricing: Unlike traditional ERP, Acumatica’s unlimited user model supports growth and collaboration. (See Pricing for details.)
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Mobile Technology: Acumatica’s highly rated mobile compatibility enables users to manage operations from anywhere in real time.
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Remote Access: Approve, report, and manage from any device, from anywhere, giving you access to real-time data your team needs.
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Robust Security: Data encryption, multi-factor authentication, and role-based access controls deliver enterprise-grade security you can rely on.
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Continuous Innovation: Acumatica’s regular updates add new features, machine learning tools, automation, and industry enhancements each year. The new AI Studio even supports no-code workflow automation.
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Easy Customization: Industry-specific modules, reporting customization, and integrations let you adapt Acumatica to your exact business needs. Certified partners make sure it works the way you do.
Educational Resources and Support
Acumatica gives you a wide range of helpful resources to make learning and using the software simple. You’ll find step-by-step videos, user guides, a searchable knowledge base, and an active community ready to help. You’re never left to figure it out alone.
Your Acumatica partner as your main support layer provides:
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Personal hands-on training from experts who understand your business and your team.
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Custom help with documentation, video guides, or wikis, including the ability to embed instructions right inside your ERP software.
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Ongoing Partner support The same Acumatica experts who guided your implementation provide ongoing support to keep your system running smoothly.
With both built-in resources and hands-on help from certified Acumatica Resellers, your team always has the support it needs.
Scalability and Partnership
Growing companies need more than short-term fixes—they need ERP software that scales for the future. Acumatica ERP is built for long-term scalability, empowering you to expand functionality, enter new markets, and adapt your business model without disruption.
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Built to Scale – Whether you’re a startup or a global enterprise, Acumatica’s cloud-native architecture and modular design support your growth—all without costly infrastructure changes or per-user fees.
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Future-Proof Platform – You get regular updates, new features, and a flexible resource-based pricing model, so your business always has access to the latest capabilities without disruptive upgrades.
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Long-Term Partnership – With Milestone Information Solutions, you’re supported by technical experts who guide implementation, provide ongoing support, and help you with your ERP software as your needs change.
With Acumatica, you’re not just choosing software—you’re choosing a platform that grows with you. And with Milestone, you have a trusted partner for the long term.
Acumatica Customer Bill of Rights
Acumatica in 2025: Whats New
The 2025 R1 release introduces updates designed to make Acumatica even more powerful and user-friendly for its customers:
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Acumatica gives you a modernized, customizable user interface for a smoother experience.
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Advanced AI capabilities for anomaly detection and predictive analytics.
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AI Studio for workflow automation, accessible even for non-technical users.
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Enhance your mobile capabilities for remote management and POS.
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Improved integrations for omnichannel commerce and warehouse operations.
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Expanded industry features for global support and compliance.
Acumatica Cloud ERP Software delivers a flexible, secure, and user-friendly solution for organizations that want to streamline operations, boost efficiency, and scale with confidence. With strong strategic planning, trusted partnerships, and ongoing educational support, Acumatica drives growth and operational excellence for your business in 2025 and beyond.
Acumatica gives you the connected platform. Milestone makes it work for you. Whether you’re ready to explore solutions or just have questions, we’re here to help.
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Is Acumatica a good fit for my business?
Acumatica is a strong fit for small to mid-sized companies that need real-time visibility, connected workflows, and a system that can adapt as the business grows. It’s especially helpful if you’ve outgrown entry-level accounting tools or legacy systems that rely heavily on spreadsheets and manual steps just to get through daily work.
Acumatica works particularly well for:
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Construction companies that need accurate job costing, project financials, and clear field-to-office visibility.
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Distributors managing inventory across multiple locations and needing tighter control over purchasing and fulfillment.
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Manufacturers looking for integrated production management, BOMs, scheduling, and material planning.
- Companies modernizing their accounting, looking for stronger reporting, tighter financial controls, and smoother workflows built on core financials like general ledger, AP/AR, cash management, banking, and reporting.
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Service and project-based companies that rely on time tracking, project billing, and real-time financial reporting.
If your current system is holding you back, Acumatica may be a great move. The best next step is to schedule a call with an Acumatica partner like Milestone Information Solutions, talk through your pain points, and see a customized demo that shows you how Acumatica would fit your business.
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Which Acumatica editions are available, and how do they differ?
Acumatica offers several industry editions, all built on the same core financials and expanded with features specific to each industry:
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General Business – core financials, budgeting, reporting, and optional modules as needed
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Construction – job costing, project financials, field tools, compliance, and retainage
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Distribution – inventory, purchasing, order management, and warehouse tools
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Manufacturing – production management, BOMs, scheduling, and material planning
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Retail-Commerce – omnichannel order management and eCommerce integrations for online and in-store sales
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Field Service – scheduling, dispatching, service contracts, and mobile field tools
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Professional Services – time and expense, project billing, project budgets, and reporting
If your business only needs core financials, that typically falls under the General Business edition, and you only need the modules that support your accounting needs.
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What does a typical Acumatica implementation timeline look like?
Most implementations take 3–6 months, depending on data complexity, the modules you select, and how prepared your team is. A typical erp implementation follows a straightforward sequence:
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Discovery and planning
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Solution design
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System configuration
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Data migration and cleanup
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Testing, verification, and training
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Go-live and stabilization
Every company approaches go-live differently. Some teams prefer to launch all modules at once, while others choose a phased approach to get up and running quicker and reduce how much change hits the business at the same time. For example, a distributor may need inventory and purchasing on day one but can add advanced tools like barcoding, scanning, or full WMS after they are up and running. The goal is to go live with what you need now and expand once your team is comfortable with the new system.
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How hard is it to move from my current accounting or ERP system to Acumatica?
Migrating to Acumatica is usually easier than most companies expect. Many businesses move from systems such as QuickBooks, Sage 100 (MAS 90), Sage 300, Sage 500 (MAS 500), Microsoft Dynamics (GP, NAV, SL), Macola, NetSuite, and other entry-level, legacy, or custom-built ERPs—and Milestone Information Solutions has helped companies transition from all of these platforms.
Most migrations follow a clear process:
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Data review and cleanup
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Mapping your current structure to Acumatica
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Importing beginning balances, open transactions, and historical data
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Validating financials and key reports
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Training your accounting and operations teams
You keep working in your current system while the new Acumatica environment is built and your data is migrated, which avoids disruption and keeps daily operations running normally. The difficulty mainly depends on how much data you have and how your current system is structured, but working with an Acumatica partner like Milestone Information Solutions helps ensure your chart of accounts, job cost structure, financial controls, and reporting foundation are designed correctly from day one.
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How does Acumatica compare to other ERP systems like NetSuite, Sage, or QuickBooks?
Acumatica stands out for companies that want a modern, flexible cloud ERP without strict per‑user licensing. Systems like NetSuite and many Sage products typically charge per user, while Acumatica’s resource‑based pricing lets you add users freely and base your subscription on the applications and system resources you consume, which can be more cost‑effective for teams where many people need visibility into the system.
Compared to QuickBooks, Acumatica offers much deeper financial controls, audit trails, dashboards, reporting, and real-time visibility across your entire business. It is built for companies that have outgrown spreadsheets and workarounds and need one connected platform for accounting, projects, inventory, and operations, rather than separate tools bolted together.
Where Acumatica typically wins:
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Unlimited users within your resource tier, so your entire team can get visibility without worrying about seat licenses.
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Connected workflows instead of multiple disconnected systems, giving you a single source of truth for financial and operational data.
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Modern cloud technology with a clean, intuitive user experience and regular innovations in automation and AI.
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Strong financials that support more complex businesses, including multi‑entity, multi‑currency, and advanced reporting.
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Industry editions (Construction, Distribution, Manufacturing, Retail‑Commerce, General Business, and more) that reduce the amount of customization needed compared to more generic systems.
If you are comparing ERPs, Acumatica gives you a flexible cost structure and a connected cloud platform designed for growing companies—without the strict per‑user licensing limits and heavier customization often associated with many alternatives.
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Why do I need an Acumatica partner, and why choose Milestone Information Solutions?
Acumatica is implemented only through certified partners. Acumatica focuses on improving the product, while partners handle:
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System setup
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Data migration
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Training
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Configuration
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Workflow design
A partner learns how your business operates and translates that into how Acumatica is set up. That includes aligning the chart of accounts, building the reporting structure, setting up workflows, and ensuring your data carries over cleanly so your team can move forward with confidence.
Milestone takes a finance-first approach to this work. We begin by understanding your accounting foundation, reporting needs, and the areas where you want to improve, then build your Acumatica environment around clean financials and practical, easy-to-follow workflows.
What this looks like in practice:
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Reviewing your chart of accounts, reporting needs, and financial controls
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Migrating data from existing systems such as QuickBooks, Sage (100/300/500), Microsoft Dynamics (GP/SL/NAV), NetSuite, Macola, Odoo, and other legacy or entry-level platforms
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Bringing over balances, open transactions, and history in a way that fits your new structure
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Guiding setup so processes are organized, consistent, and intuitive for your team
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Providing training and ongoing support as your system evolves
The goal is to give your team an Acumatica environment built on clean financials, reliable reporting, and workflows that support smoother day-to-day operations.
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