Everything You Need to Manage Project Financials
From budgeting and billing to time tracking and change orders, Acumatica brings everything you need into one connected system. Each feature is designed to cut manual work, improve accuracy, and give you confidence in every project decision.
Full Project Budgeting and Forecasting
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Create detailed project budgets for labor, materials, inventory, services, and overhead—supporting both stock and nonstock items.
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Modify and update forecasts as conditions change, then compare original budgets with real-time actuals for true visibility into every project’s health and trajectory.
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See periods, revisions, and change orders reflected instantly in budget reports, so overruns never come as a surprise.
Automated Expense Allocation
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Allocate overhead, shared costs, and direct expenses to each individual project, including both billable and nonbillable items.
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Eliminate guesswork and delays—costs flow automatically from AP, inventory, payroll, and procurement into project profit reports.
Flexible Billing and Revenue Recognition
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Bill clients by fixed contract, time & materials, milestones, or cost-plus, using customizable, project-specific billing rules.
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Automate markup and rates at the customer level, labor or service type, and even different phases of the same job.
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Achieve full compliance for revenue recognition with automatic GL entries, supporting percentage of completion, completed tasks, or milestone-based methods for ASC 606 and GAAP needs.
Change Order Management
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Control project scope confidently—add and approve any internal or client-requested changes with full documentation.
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Change orders flow through to reporting, forecasting, and audit trails automatically.
Advanced Time Tracking and Resource Management
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Assign project managers, employees, machines, and resources to any task or job; set billing rates and budgets that reflect expected revenue by project role.
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Employees enter timesheets in the cloud portal or link their activity through CRM—every hour is tracked to the correct budget, quote, or invoice.
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Flexible labor cost rates by project, labor item, job role, or union wage requirement ensure accurate profit analysis with every payroll and billing cycle.
Material and Inventory Management
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Streamline the flow of materials for any project—track receipts and issues, create requisitions with approval workflows, and generate purchase orders that ship directly to job sites.
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Inventory needs are included in project budgets and automatically updated in cost reports for comprehensive financial control.
Task and Activity Management
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Assign, define, and report on project-level or global tasks, each with individual billing rates and expected returns.
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Easily import activities from CRM and external sources; sync every data point for billing, worksheets, and project profitability.
Fast Corrections and Reliable Audit Trails
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Instantly reverse and regenerate bills if errors happen—corrections are recorded by GL account, project, task, or cost code for total accuracy.
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Every correction and update is audit-ready, supporting compliance and giving confidence to finance teams and auditors.
