How does Acumatica pricing work compared to traditional ERP pricing?

Acumatica pricing works differently from traditional ERP pricing by using a consumption-based model instead of charging per user. Traditional ERP systems typically increase costs every time a new user is added, which forces companies to limit access or share logins. Acumatica removes that constraint. With Acumatica, pricing is based on system usage and functionality, not how many people need access. This allows accounting, operations, management, and field teams to work in the system without increasing license costs as headcount grows. Key differences compared to traditional ERP pricing include: - Unlimited users instead of per-user licensing - Pricing tied to system usage and enabled functionality - Easier collaboration across departments - Costs that scale with business activity, not employee count

Does Acumatica charge per user?

Acumatica does not use traditional per-user pricing for most editions, including Select, Prime, and Enterprise, which all offer unlimited users. This allows businesses to give access to everyone who needs it without increasing license costs. The Essentials edition, designed for smaller businesses, includes 5 named users, with the option to scale up to 10 as the business grows. How user access works in Acumatica: - Pricing is based on system usage and enabled functionality, not how many people log in - Access is controlled through roles and permissions, so teams can add users without sharing logins - Accounting, operations, management, and field teams can all work in the same system

What determines my Acumatica subscription cost?

Acumatica subscription cost is determined by how the system is used, not by how many users log in. Pricing is based on a combination of the edition selected, enabled functionality, and overall system activity. The primary factors that influence Acumatica subscription cost include: - The Acumatica edition selected (Construction, Distribution, Manufacturing, General Business, or Professional Services) - Enabled modules and features - Resource consumption and transaction volume - Reporting, automation, and integration requirements - Deployment option (SaaS or private cloud) Because Acumatica is sold through certified partners, businesses work with a partner such as Milestone Information Solutions to size these factors and receive a tailored subscription quote.

How much does Acumatica implementation typically cost?

Acumatica implementation cost varies based on the scope and complexity of the project, with ranges driven primarily by business requirements and process complexity rather than the number of users. Implementation cost is influenced by factors such as: - The Acumatica edition and modules being implemented - Data migration requirements and historical data volume - Integrations with other business systems - Reporting, dashboards, and automation needs - Training and change management requirements Working with an experienced Acumatica partner such as Milestone Information Solutions helps ensure the implementation is properly scoped and configured to match how your business actually operates.

Can I start small with Acumatica and upgrade later as we grow?

Yes. Acumatica is designed to let businesses start with what they need today and expand over time by adding modules, features, and capacity as operations become more complex. Because Acumatica pricing is based on system usage and enabled functionality, businesses are not locked into a rigid package or forced to purchase everything upfront. How Acumatica supports growth over time: - Start with core financials and essential operational features - Add industry-specific modules as needs evolve - Expand inventory, project, manufacturing, or reporting capabilities when required - Increase system usage as transaction volume and activity grow - Avoid re-implementing or switching systems as the business scales

How does Acumatica pricing compare to other ERP systems?

Acumatica pricing is widely viewed as competitive with other mid-market ERP systems, especially over the long term. Unlike per-user ERP models that become more expensive as teams grow, Acumatica’s pricing is based on system usage and functionality, allowing businesses to expand access without continually increasing license costs. Why businesses view Acumatica as cost-competitive: - No per-user licensing in core editions - Pricing scales with usage rather than headcount - Industry-specific editions reduce the need for third-party systems - Built-in reporting and automation lower long-term costs - A single platform reduces data silos and manual work When evaluated over multiple years, Acumatica’s pricing structure helps many growing businesses control total cost of ownership while supporting increasing operational complexity.

Can Acumatica be used for financials only?

Yes. Acumatica is commonly implemented as a financials-only system when operational modules are not required. Companies can deploy Acumatica for general ledger, accounts payable, accounts receivable, cash management, and financial reporting without adding modules such as inventory, projects, or manufacturing. This approach is common for organizations that want to modernize their accounting systems without taking on additional operational complexity. If needs change over time, other applications can be added on the same platform, but there is no requirement to implement them upfront.

Acumatica Pricing Made Simple — Unlimited Users, No Surprises

Understand your costs, choose the right fit, and plan with confidence.

Acumatica is a cloud ERP solution built for small and mid-sized businesses that need power, flexibility, and room to grow.

You choose your edition level, industry edition, and usage tier, and only pay for what you use. As your business grows, Acumatica scales with you — no costly ERP replacement down the road.

Acumatica is the Software. Milestone Makes it Work For You.

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How Acumatica Pricing Works

Acumatica pricing is transparent and scalable. You start with exactly what you need and expand as your business grows — without paying for features you won’t use.

Subscription Licensing Overview

Acumatica offers two licensing models:

☁️ SaaS Subscription – Most popular. Includes ERP software, hosting, security, backups, and system maintenance in one predictable fee.

🖥️ Private Cloud Subscription (PCS) – Alternative model for businesses that want to host and manage Acumatica in their own environment.

What Determines Your Acumatica Cost

(Edition Level, Industry Edition, Usage Tier, Additional Functionality)

✅ Edition Level

Essentials, Select, Prime, or Enterprise — choose the edition that fits your business size today, knowing you can expand later without re-licensing.

✅ Industry Edition

Get built-in functionality designed for construction, distribution, manufacturing, professional services, or general business — so you only pay for tools you’ll actually use.

✅ Usage Tier (CTV)

Set by your highest monthly transaction type. This ensures predictable costs with room to grow before moving up a tier.

✅ Additional Functionality

Add modules like Fixed Assets, Expense Management, CRM, Bank Feeds, and others— all integrated into one system. Expand anytime without switching editions.

Scalability
Unlike legacy ERP pricing that charges per user, Acumatica lets you grow your business with unlimited users and predictable costs.

Acumatica Edition Levels

The right edition for you depends on your company size and business needs. All editions run on the same powerful core platform — you simply choose the one that fits your business size today.

🔑 Essentials

Best for: smaller organizations starting with ERP and needing a simple, cost-effective foundation.
Licensing: per-user (max 10).
Benefit: Low entry cost now, smooth path to unlimited users later.

📈 Select

Best for: growing companies that already have ERP experience and need advanced business capabilities like automation, reporting, and multi-entity support. A fit for companies under 50 employees.
Licensing: unlimited users.
Benefit: Full team access with built-in advanced features.

⚡ Prime

Best for: mid-sized businesses with higher ERP transaction volumes or complexity. A fit for companies under 200 employees.
Licensing: unlimited users.
Benefit: Handles heavy transactions and complex workflows without slowing down.

🌐 Enterprise

Best for: large organizations with advanced needs and operations.
Licensing: unlimited users.
Benefit: Provides the flexibility and performance large enterprises need to grow without hitting system roadblocks.

Tip: Start at the level that fits your business needs today — moving up is simple, seamless, and affordable as your business grows.

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Acumatica Industry Editions

Acumatica starts with a strong core platform, then layers on industry-specific functionality so you only pay for features you’ll actually use.

🏗 Construction

Built for contractors, builders, and trades. Includes project accounting, job costing, subcontract management, compliance tracking, and mobile tools for field teams.

Eliminate duplicate data entry between job cost, compliance, and accounting — all your project info lives in one place.

Learn more about Acumatica for Construction →

📦 Distribution

For wholesale, warehouse, and logistics operations. Includes advanced inventory, warehouse management, order automation, and shipping integrations.

Streamline order fulfillment from quote to shipment without bouncing between systems.

Learn more about Acumatica for Distribution →

⚙ Manufacturing

For make-to-stock, make-to-order, and custom production. Includes BOM, MRP, production scheduling, quality management, and shop floor data collection.

Turn production schedules, material planning, and quality checks into one smooth process.

Learn more about Acumatica for Manufacturing →

👔 Professional Services

For consulting, engineering, marketing, IT, and other service-based firms. Includes project accounting, project tracking, time and expense management, resource scheduling, and client billing.

Track billable hours, expenses, and project budgets in real time for better profitability.

📊 General Business

For organizations that don’t fit into a specific industry edition or only need core financials.

Scale confidently with an ERP that adapts to your growth — add only the modules you need, exactly when you need them.

Learn more about Acumatica for General Business →

Your industry edition determines the specialized tools you get on day one and plays a role in your total subscription cost.

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Acumatica Usage Tiers

Usage Tier (CTV)

Monthly CTV = the highest transaction count from any one type during your busiest month — not an average or combined total.

Counted Transaction Types

Your CTV is based on the single highest monthly volume of one of these transaction types:

📦 Orders: Sales Orders, Purchase Orders, Purchase Receipts
🧾 Invoices: AR Invoices, AP Invoices
💳 Payments: Customer Payments, AP Payments
🚚 Shipments

Example

In one month, Company A processed:

720 AR Invoices
650 Customer Payments
500 AP Invoices
250 AP Payments
480 Sales Orders

Since the highest number is 720 AR Invoices, their Monthly CTV is 720, which places them in the S1 transaction tier (see chart below).

Why it matters: With Acumatica’s consumption-based pricing model, unlimited users are included — your tier is set by usage, not headcount.

Acumatica Pricing by Edition

For Construction, Distribution, Professional Services, and General Business:

Essentials: Starts at about $7K/year for 5 named users – 13K/year for 10 named users - Limited to 10 named users for this addition.
Select: Starts at $25K/year – Unlimited users
Prime: Starts at $40K/year – Unlimited users
Enterprise: Contact for detailed pricing – Unlimited users

Manufacturing Edition:

Essentials: Starts at $25K/year – Limited to 10 named users
Select: Starts at $50K/year – Unlimited users
Prime: Starts at $60K/year – Unlimited users
Enterprise: Contact for detailed pricing – Unlimited users

💡 Only Essentials has a user limit — all other editions allow unlimited users so your entire team can access the system without extra per-user costs.

Note: This is a starting range, a discovery session is needed to provide full budgetary numbers, as pricing can vary based on usage tiers, industry edition, and optional modules.

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Acumatica Implementation Costs

Your Acumatica subscription covers the software. Implementation is the one-time process of getting it ready for your business — configuring the system, migrating your data, and training your team.

👉 A good rule of thumb for budgetary purposes is, not always, but typically 1.5× to 2× your first-year subscription cost.

What’s Included

System configuration tailored to your workflows
Data migration from legacy systems
Integration setup with other applications
Customization of dashboards and reports
Training and go-live support

💡 Working with Milestone Information Solutions ensures you get a plan that fits your goals, budget, and timeline — without costly surprises.

Typical Investment Ranges

Small business: $25K–$50K
Mid-market: $60K–$100K
Complex/multi-site: $100K+

📌 Please note: These are budgetary ranges only. A detailed estimate requires a discovery session to review your company’s size, processes, and integration needs.

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The Acumatica Scalability Advantage

With many legacy ERP systems, growth comes with a penalty:

Per-user license fees make it costly to give everyone access
Junior staff often go without access to save money
Adding features or capacity can require a full system replacement

Acumatica works differently.

Unlimited users mean you never have to ration access or juggle logins
You pay based on usage, not headcount
You can add capacity, modules, or industry features without starting over
Upgrades happen without costly migrations or disruptions

This flexibility keeps your ERP cost predictable, your team fully connected, and your system ready for whatever comes next.

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Acumatica Pricing FAQ

Clear answers to common questions about Acumatica pricing, usage tiers, implementation costs, and how your subscription scales as your business grows.