General Ledger Software for Confident Financials

Why Businesses Need General Ledger Software

The general ledger is more than just another module in your accounting or ERP system. It:

• Records all financial transactions to keep your financial data consistent.

• Produces financial reports such as the income statement, balance sheet, trial balance, and cash flows.

• Maintains ledger accounts and a complete audit trail for every entry.

• Provides visibility into your business’s financial health so leaders can make better decision making calls.

Many businesses start with spreadsheets or small accounting packages that require duplicate entry, manual reconciliations, and disconnected records. Acumatica eliminates those risks by embedding the general ledger into the entire ERP platform. Instead of juggling systems, you gain one set of financial records that updates in real time across all modules.

Key Features of Acumatica General Ledger Software

Dimensional Reporting & Account Structure

Acumatica lets you define a flexible chart of accounts and sub account structure that grows with your business.

• Create unlimited general ledger accounts and reporting segments.

• Use sub accounts to track data by department, region, project, or product.

• Add on-the-fly sub accounts with validation rules for simple data entry.

• Keep reporting clean while maintaining detailed visibility into every slice of your operations.

Example: Instead of creating dozens of GL accounts for each region, you can create one account code with sub accounts for each region. The result is a cleaner general ledger with more powerful reporting.

Advanced Accounting Controls

Strong internal controls are non-negotiable. Acumatica’s general ledger accounting software enforces accuracy and compliance with built-in safeguards.

• Rule-based journal entry approvals route transactions for review before posting.

• Integrated audit trails ensure a complete record of every change — corrections require adjustments; nothing is deleted.

• Automated validation and anomaly detection flag potential misclassifications.

• Full enforcement of double entry bookkeeping and the accounting equation.

These controls protect the integrity of your company records and give auditors confidence in your general ledger features.

Multi-Company, Multi-Currency, Multi-Book

Modern businesses often operate across subsidiaries, currencies, or reporting structures. Acumatica is built for that complexity.

• Consolidate across multiple entities and multiple subsidiaries with proper eliminations.

• Maintain different currencies with automatic translation.

• Support multiple books (accrual, tax, or management reporting) with automated journal posting.

• Define custom accounting periods such as monthly, bi-monthly, annual, or 4-4-5.

• Override period assignments when necessary, with system warnings to prevent errors.

This flexibility allows your general ledger to reflect reality — no matter how complex your structure becomes.

Fast Close & Flexible Period Controls

Closing the books doesn’t have to mean disruption. Acumatica gives finance teams the tools to manage accounting periods with accuracy and control.

• Keep reporting periods open until reconciliations are complete.

• Prevent posting into closed periods with system safeguards.

• Reassign transactions when necessary, with warnings to maintain compliance.

• Support custom calendars — monthly, bi-monthly, 4-4-5, or annual — for different industries.

With these flexible period controls, your financial statements are always complete, accurate, and never rushed. Combined with recurring entries, auto-reversals, and automated allocations, Acumatica’s general ledger software helps your team close faster and with fewer errors.

Allocations & Split Transactions

Shared expenses and overhead allocation can eat up hours every month. Acumatica automates the process.

• Define allocation templates based on percentages, headcount, square footage, or statistical data.

• Apply allocations automatically each period.

• Use split transactions to distribute amounts across multiple accounts or sub accounts.

Example: Allocate a $100,000 facilities expense across five departments automatically each month — no spreadsheets, no manual journal entries.

Recurring & Auto-Reversing Transactions

Finance teams often spend valuable time re-entering the same accruals, prepaid expenses, and adjustments every month. Acumatica eliminates this with:

• Recurring transaction templates that execute on a custom schedule.

• Expiration dates and execution limits to control timing.

• Auto-reversing journals for accruals and adjustments at period close.

For example, set up a prepaid insurance expense once, and Acumatica will post it each month and auto-reverse it when appropriate. This saves time and ensures account balances stay accurate.

Financial Reporting & Budgeting

Finance leaders need more than static reports — they need interactive insights. Acumatica delivers:

• Customizable financial reports including income statements, balance sheets, trial balances, and cash flows.

• Comparative reporting across prior periods, forecasts, and budgets.

• Drill-down from summary financial statements into journal entries and original transactions.

• Export to Excel or PDF, or publish reports for stakeholders.

• Budgeting and budget approval workflows so departments can input budgets while finance retains control.

This turns your general ledger software into a decision-making tool, not just a record-keeping system.

Automation & Efficiency

The less time you spend on manual work, the more you can focus on strategy. Acumatica drives efficiency through:

• Automated allocations and recurring transactions.

• Real-time bank integration to sync bank statements, cash accounts, and credit card accounts.

• Batch approvals to reduce review bottlenecks.

• Predictive entry tools to cut down on manual data entry.

Together, these automations save hours every period, reduce errors, and give your team the bandwidth to focus on growth.

Key Benefits of General Ledger Software

• Accurate Financial Records: Audit trails, approval workflows, and anomaly detection ensure trustworthy numbers.

• Faster Closes: Recurring entries, auto-reversals, and automation accelerate the month-end process.

• Complete Transparency: Drill from consolidated financial statements down to individual ledger accounts.

• Scalability: Handle multiple entities, different currencies, and complex ownership structures.

• Smarter Decision Making: Real-time insights and budget comparisons give leaders the data they need.

• Reduced Manual Work: Automations eliminate repetitive tasks, freeing the accounting team for higher-value analysis.

Why Acumatica General Ledger Software Stands Out

Most general ledger systems stop at recording transactions. Acumatica goes further:

• AI-powered anomaly detection for smarter error prevention.

• Flexible budgeting and approval workflows.

• Period override features with compliance warnings.

• Unlimited users and role-based security.

• True cloud access so finance leaders can work from anywhere.

With Milestone IS, your general ledger software is implemented with a finance-first approach. We tailor the chart of accounts, sub accounts, approvals, and allocations to match your operations — so you get immediate results and long-term value.

General Ledger Software Pricing & Next Steps

Acumatica uses unlimited-user licensing with resource-based tiers. That means your entire accounting system can be connected — no per-user fees, no access limits. Pricing is based on transaction volume, entities, and reporting requirements.

Take the next step:

• Book a 30-minute consult »

• Request an Acumatica General Ledger Software demo »
• Acumatica Pricing 

Ready to see how Acumatica General Ledger Software can transform your accounting system? Request a demo today and discover how your general ledger can deliver accurate financial records, streamlined automation, and complete confidence in your company’s financial statements.

Download Acumatica General Ledger Datasheet for more Information.