Cash Management Solutions

A connected cash management software to improve cash flow, forecasting, and financial stability

Effective cash management solutions give your business the visibility and control it needs to stay financially stable. Acumatica ERP's connected cash management system brings all transactions, reconciliations, and forecasts into one ERP platform. With real-time insight and automated processes, you can manage cash flow with confidence, reduce financial risks, and plan for future growth.

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What is Cash Management?

Cash management is the process of tracking, analyzing, and optimizing cash inflows and outflows so your business always has enough liquidity to meet obligations while making the most of excess cash. It covers everything from reconciling bank accounts and managing payments to forecasting future cash flow and building cash reserves for stability.

When done well, effective cash management practices:

  • Improve financial stability by preventing cash shortages.

  • Support financial planning and better short-term investments.

  • Help mitigate financial risks from unpredictable cash flow.

  • Give leaders the visibility to make informed financial decisions in real time.

The challenge is that many companies still rely on spreadsheets or standalone tools. These approaches create blind spots and delays. By using a cash management system integrated into your ERP, every invoice, payment, and reconciliation flows automatically into one platform — giving finance leaders a complete, real-time view of their cash positions.

 

Types of Cash Management Solutions

Businesses use different approaches to manage cash flow. Each has strengths, but also clear limitations:

Spreadsheets, Manual Processes, and Bank Portals

  • Common starting points for small to midsize businesses.

  • Provide flexibility and basic visibility into balances and transactions.

  • Prone to manual errors, time-consuming to maintain, and disconnected from accounting systems.

  • Make cash flow forecasting and financial reporting more difficult.

Standalone Cash Management Software

  • Dedicated tools for cash inflows, outflows, forecasting, and reporting.

  • Offer more functionality than spreadsheets or portals, but often operate as silos.

  • Require duplicate data entry or manual workarounds to connect with accounting or ERP systems.

ERP with a Cash Management Solution

  • Combines cash flow monitoring, forecasting, and reconciliation with accounts payable, accounts receivable, and the general ledger.

  • Creates a single source of truth across all entities, accounts, and currencies.

  • Eliminates silos, reduces risks, and delivers real-time insight into cash positions.

Cash Management Challenges

Even profitable businesses can face serious pressure without the right cash flow management tools. Relying on spreadsheets, bank portals, or standalone software creates blind spots that make it difficult to stay ahead.

Common challenges include:

  • Unpredictable cash flow that disrupts planning and creates uncertainty.

  • Cash shortages that put payroll and vendor payments at risk.

  • Excess cash sitting idle instead of being used for short-term investments.

  • Incomplete forecasts that block confident financial decisions.

When cash management is integrated into your ERP system:

  • Every invoice, payment, and reconciliation flows in real time.

  • Finance leaders see the cash impact of business decisions instantly.

  • Cash positions are always current — no waiting for manual updates.

ERP with a Cash Management Solution

Many businesses try to manage cash with spreadsheets, bank portals, or standalone tools. While these methods capture transactions, they don’t connect to the rest of your financial operations. The result is blind spots, delays, and incomplete forecasts.

An ERP with a cash management solution changes that. In Acumatica, cash management isn’t an add-on — it’s built into the same platform that handles your accounts payable, accounts receivable, general ledger, and projects. Every transaction flows automatically into one connected system, giving you:

  • Real-time visibility into cash inflows, outflows, and balances.

  • A single source of truth across subsidiaries, currencies, and accounts.

  • Immediate insight into how business decisions impact cash positions.

By managing cash inside your ERP, you replace disconnected tools with a connected platform that improves financial stability, forecasting, and risk management.

Core Features of Acumatica ERP Cash Management Solution

Acumatica connects the cash management process directly to your accounting system, eliminating silos and manual work.

  • ERP integration – Collect transactions automatically from General Ledger, Accounts Payable, and Accounts Receivable.

  • Bank account reconciliation – Add fees, interest, and adjustments directly in the reconciliation screen.

  • Cash transfers – Move money between accounts, even across currencies, with automatic gain/loss calculations.

  • Petty cash management – Track balances and transactions in detail or summary view.

  • Remittance and payment instructions – Save vendor and customer payment details for faster processing.

  • Processing centers – Configure secure credit card processing aligned with customer payment methods.

  • Multi-currency support – Manage accounts in base and bank currencies with automatic revaluations.

  • Cash account security – Protect sensitive balances with role-based access and validation controls.

  • Customizable reports – Forecast, reconcile, and drill down into transaction-level detail.

  • Audit trails – Log every adjustment with user ID, notes, and supporting documents.

The Value of Integrated Cash Management with Acumatica ERP

Standalone systems may track balances, but they don’t connect to the rest of the business. With Acumatica, cash management is built into the ERP platform, creating a single source of truth across accounting, projects, and operations:

  • One integrated view – See cash data flowing from payables, receivables, and projects in real time.

  • Real-time visibility – Track balances across entities, subsidiaries, and currencies.

  • Forecasting tools – Predict future cash flow with connected, accurate data.

  • Risk management – Spot shortages before they cause disruption.

  • Investment management – Put excess cash into money market funds or other secure short term investments.

  • Working capital optimization – Balance reserves with growth initiatives.

With ERP integration, corporate cash management becomes more than back-office bookkeeping — it becomes a forward-looking strategy that strengthens financial reporting, reduces reliance on outside financial institutions, and supports sustainable growth.

Manage Cash Flow with Confidence

Outdated processes and disconnected tools make cash flow harder than it needs to be. With Acumatica’s cash management solutions, everything is integrated inside your ERP system: transactions, reconciliations, forecasting, and reporting.

Finance leaders gain the clarity to:

  • Monitor cash flow in real time.

  • Mitigate financial risks with proactive insights.

  • Maintain financial stability even when inflows and outflows are unpredictable.

  • Plan for growth with accurate forecasts and connected financial data.

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