Time and Expense – Acumatica ERP

Time and expense is the heart of any profitable project, successful sale or accurate invoice sent to your customer for services platform that can capture details and provide an easy, transparent approval workflow.

Mid-market businesses leverage Acumatica’s Time and Expense functionality to ensure team members are paid and clients billed. Acumatica provides tools for employees to track their hours and expenses, managers to approve reimbursement requests and project leaders to bill clients.

Acumatica ERP Time and Expense simplifies the tracking of hours and expenses, offers a robust approval process to enhance accuracy and control, and integrates with other essential applications to save time and improve productivity.


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Key Time and Expense Applications


Time Entry

Employees and contractors can enter time and expenses on any Apple or Android device using the Acumatica Mobile App and attach photos of receipts. Link timesheets to specific projects and budgets.

Anytime, Anywhere Expense Reporting

Submit expense reports with a few clicks or taps using an internet browser or the Acumatica mobile app. Increase the speed and accuracy of expense report submissions and reduce the likelihood of lost receipts.


Approval Workflows

Speed up the process of approving or rejecting an expense before billing a customer by creating flexible, auditable workflows. Associate time to a project task with a specified approver and then create a workflow to coordinate the approval process for release to billing.

Labor Assignment

Supports labor accounting through the predefined labor hours assignment to specific projects and tasks within projects.


Acumatica Time and Expense is integrated with project management, accounts payable, accounts receivable, and more, simplifying the process of submitting, approving, billing, and accounting for an expense. You can easily bill labor and materials according to a customer, type of work performed, or specific contract.


Audit Trail

Avoiding invoice and expense fraud is an ongoing concern for companies, and an effective audit trail can minimize risk. The application provides a complete audit trail of all transactions and then make corrections through adjusting entries. The system tracks the ID of the user who entered the transaction or adjustment.